Maternity Services Data Set
This page provides information and implementation guidance for the Maternity Services Data Set (MSDS).
The Maternity Services Data Set (MSDS) Information Standards Notice (ISN) that mandates the national collection of the MSDS is available via the former ISB web pages. A corrigendum which makes some minor corrections to the original ISN is also available on the Standardisation Committee for Care Information (SCCI) web pages.
The ISN required that maternity information systems must be fully conformant with the standard by 01 November 2014. Maternity Service providers must collect data locally from 01 November 2014, and central submissions commenced from 01 June 2015 (for April 2015 data).
What data is collected?
The Maternity Services Data Set (MSDS) sets out national definitions for the extraction of data for:
- routine booking appointment activities
- maternity care plan
- dating scan
- antenatal screening tests
- structural foetal anomaly screening
- labour & delivery
- newborn screening
- maternal or neonatal death
The MSDS provides a national standard for gathering data from Maternity healthcare providers in England. It covers key information captured from NHS-funded maternity services.
This data set standard will be used both locally and nationally to generate 'secondary uses' information, i.e. for a purpose other than direct clinical care.
The MSDS will provide reliable information for:
- payment of Maternity Services
- local and national monitoring
- reporting for effective commissioning
- monitoring outcomes
- addressing health inequalities
Who should implement the maternity data set?
The MSDS should be implemented by all NHS-commissioned Maternity Services in England who have electronic data collection systems, including acute trusts, foundation trusts and private services commissioned by the NHS. The maternity care pathway covers antenatal, intrapartum and postnatal/postpartum episodes.
When do I need to implement the data set?
From 01 November 2014, Maternity systems MUST be fully conformant with this standard.
From 01 November 2014, providers of NHS-funded Maternity Services MUST be able to collect information locally, and from 01 June 2015 MUST begin submitting MSDS submissions in accordance with this standard.
How do I implement the data set?
All providers should be discussing the MSDS with their system suppliers to make sure that any required upgrades have been made in accordance with the timescales in the ISN (ISB 1513 Amd 45/2012). If necessary, you should also be making any business changes to data collection processes to ensure that all data items are recorded and can be extracted.
The MSDS is submitted using an XML format. The XML schema has been developed along with a conversion tool, which enables providers to load or copy their data into the provided table structure. Once populated, the tool is able to export the data in the required XML format, ready for submission to the Bureau Service Portal. The associated XML schema is available on the NHS Data Model and Dictionary website. The XML schema is fully supported and any enquiries should be forwarded to firstname.lastname@example.org with the subject of 'MSDS XML Schema'. The conversion tool pack is available on request. Please ensure that you are using the most up to date version of this, currently v2.4.
In order to start making submissions, you will also need to register to use the submission portal and supply a data user certificate (DUC) form, which you can find under the 'Maternity and Children's Data Set (MCDS)' heading on the NHS Digital Bureau Service Portal web pages . Any queries regarding registration should be sent to the Exeter Helpdesk via email@example.com.
How do I submit the data?
Submissions should be made on a monthly basis. For each reporting period, data providers should populate their XML schema file with data collected from their own local systems and upload this to the central system, using the online Bureau Service Portal (BSP). You will need to register to use the BSP via the Exeter Helpdesk.
Each submission window for the data set is two months long. As an example, the first submission window for the MSDS opened on 01 June 2015, with data for April 2015 submitted in the June-July submission window. The submission window closed on the 31 July, and will close on the last day of the month in all subsequent months.
To follow this pattern, May data was submitted in July and August 2015, and June data in August and September 2015. At some stage there will be a planned change to this process to enable the submission window to open as soon as the reporting month has ended. The process for this is due to be reviewed, however changes to the current system will be discussed with providers prior to implementation.
What are the submission dates?
Data submissions for Maternity Services are based upon fixed period reporting. There is a period of approximately two months for each submission to be undertaken.
Please note that no concept exists of primary and refresh submissions. During the approximate two month submission window, sites can make as many submissions as are needed. Any files submitted to and accepted by the BSP overwrite previously submitted files. It is therefore imperative that providers thoroughly check their data submission as there are no opportunities to re-submit data for a time period once the portal has closed.
Once the window closes the 'last good file' present will be made available for national analysis and reporting. Submissions for each fixed period are made up of data for the appropriate reporting periods.
Data submissions are required on a monthly basis, the timetable for which is shown below:
Window Closes (End of)
Additional data submitted by providers is published within the Maternity Services Monthly Statistics, England reports which are available from the following web page.
These statistics are initially badged as Experimental Statistics, meaning that they are new Official Statistics undergoing evaluation. They are published in order to involve users and stakeholders in their development and as a means to build in quality at an early stage. Each publication includes a standard Data Quality (DQ) Report that provides an overview of DQ in the MSDS dataset. A variety of DQ dimensions are shown and presented by individual data quality metrics and individual providers.
The following additional documents and tools will assist in implementing the MSDS in your organisation.
Organisational assessment and planning tools
You can use this planning template to plan your organisation's activity for implementing the MSDS. The resulting plan should give a high level picture of how your organisation intends to tackle this implementation within the anticipated timescales.
You can use this readiness assessment tool to measure your organisation's MSDS implementation progress. This spans a baseline assessment, regular reviews and a final review to report successful implementation.
The xml schemas describe the structure of the exports and can be used to assist in development of in-house analytical and checking tools.
Instructions for importing an xml file into Access 2003, 2007 or 2010
File structure for the outgoing Commissioner Extracts.
Extracts are available for commissioners following post-deadline processing, and after they have been made available for providers. Commissioners will only have sight of these, once they have been loaded into the data warehouse. Their view will only show pseudonymised data.
File structure for the outgoing Provider Pre-Deadline Extracts.
Once a provider has submitted a successful file and it has been processed, a pre-deadline extract can be downloaded. Further processing is later required to produce the post-deadline extracts (this takes place after the submission deadline).
File structure for the outgoing Provider Post-Deadline Extracts.
Following post-deadline processing (once the submission window has closed), the central system/Bureau Service Portal (BSP), generates a 'post-deadline' extract for providers which contains the elements of their data, taken into data storage.
|Maternity Services Data Set Extract Specification [535kb]||This document details the requirements for forming extracts of data for the Maternity Services Data Set (MSDS) from the Bureau Service Portal (BSP).||V1.5||30/01/2017|
NB: Pre-deadline processing is applied to every file uploaded to the BSP. It produces a pre-deadline extract and Data Summary reports.
Post-deadline processing is only applied to the 'last good' primary (and refresh, if submitted) files that have passed validation by the submission deadline.
This is because files need to flow in sequence through the post-deadline processing, with all refresh files processed before primary files and only one of each type for each provider.
Both pre-deadline and post-deadline extracts have the same file format, structure and elements.
Further information on each in more detail can be found within the Technical Guidance documents for each dataset on our web pages.
Please note that these documents are currently in draft form and are subject to future updates to allow us to address any issues or queries which users raise.
|Document||Description||Current version||Last updated|
|Maternity Services Data Set user guidance [1Mb]||The User Guidance describes how the information standard should be interpreted by service providers, IT system suppliers and other stakeholders. It helps users understand the scope of the standard and how it should be implemented locally.||V3.6||21/11/2016|
|Maternity Services Data Set (MSDS) Implementation Guidance [446kb]||The Implementation Guidance provides guidance on how to implement changes resulting from the release of the MSDS data set ISN, and should be read in conjunction with all other documents.||V1.2||28/03/2014|
|Technical Guidance [485kb]||This describes the data submission framework and how service providers should create and submit a data submission file.||V1.1||17/01/2014|
|Patient Information Leaflet for Mothers [99kb]||This text provides information for mothers about how their information is used in the MSDS. Providers should add this text to their own information leaflets.||V1.1||16/02/2016|
Data Model and Technical Output Specification (TOS)
The Data Model has been approved by SCCI and therefore constitutes a final version that cannot be changed without going through the SCCI corrigendum or change request process. The TOS has been approved by SCCI; however, validations and derivations are not controlled through the SCCI process and can therefore be subject to change.
|Document||Description||Current version||Last updated|
|Maternity Data Model v 1.5 [93kb]|
A single page data model of the MSDS, for use with the Technical Output Specification and other documents.
|Maternity Services data Set Technical Output Specification 1.8.15 [1Mb]|
A detailed specification of each MSDS data item, including linkage items used to link each data group.
Future Dataset Change Requests
The following document contains details of high level changes which users have requested to be included in the next version of the Maternity Services Data Set. We are always happy to receive constructive comments and suggestions for improvement, which will be evaluated on a case by case basis. Recommendations can be made via firstname.lastname@example.org with the subject line 'Maternity Services Data Set'.
A detailed specification of each requested change to the MSDS data set, including the stage of development each change has reached
How can I make an enquiry or provide feedback?
If you have an enquiry about MSDS, or would like to suggest how we can improve our web content, please contact the HSCIC Contact Centre on 0300 303 5678 or by email@example.com.
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